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Executive Assistant

Nature and Scope of this position:

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Ø Act as the point of contact among executives, employees, clients and other external partners

Ø Manage information flow in a timely and accurate manner

Ø Manage executives’ calendars and set up meetings.

Ø Ability to work with little supervision.

Ø Reading departmental reports and providing a summary

Ø Make travel and accommodation arrangements.

Ø Rack daily expenses and prepare weekly, monthly or quarterly reports

Ø Format information for internal and external communication – memos, emails, presentations, reports

Ø Take minutes during meetings

Ø Screen and direct phone calls and distribute correspondence.

Ø Acting as the point of contact among executives, employees, clients and other external partners

Ø And anything that the executive deems replated to this type of role

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